Description of Software Service

This Description of Software Service (DSS) is subject to the terms and conditions set forth below and is the property of Taulia LLC and its affiliates (“Taulia”).

The Taulia Solutions are a set of Software as a Service (SaaS) products and are updated from time to time. Taulia may modify a product from time to time but will not change its fundamental nature, except as permitted in the Customer Agreement or other applicable services agreement. For the most recent version of the Description of Software Service, please login to Taulia and use the link at the bottom of each page to access the document.

This DSS describes the functionality of each Taulia Product in the production environments. Taulia may issue updates or changes to reflect future capabilities in staging and test environments from time to time. Taulia will provide access to staging or test environments to the customer to test future changes related to the specified products in accordance with the commercial agreements. These environments are provided with best intent availability by Taulia, but Taulia’s production SLAs do not apply. Any data sent to or stored in test or staging environments by the customer is not considered Customer Data, and does not hold the associated commitments by Taulia. Taulia recommends customers not use any proprietary or confidential information in such test or staging environments.

Access to this DSS is solely for use in conjunction with a Taulia product, and subject to the terms of the customer agreement, order form, or other applicable services agreement. Access to and usage of a particular Taulia product may be subject to usage caps, pricing tiers, additional terms, or other commercial considerations as stated in such agreements.

TAULIA is a registered trademark of Taulia LLC. SAP is the registered trademark of SAP AG in Germany and in several other countries. All other brand or product names may be trademarks or registered trademarks of their respective companies or organizations in the United States and/or other countries.

CONTENTS

Purpose

This document contains an overview of the products offered by Taulia. Its purpose is to describe the functionality of all software solutions provided by Tauila. Not all solutions and/or specific functionality will be applicable to every client. This document should be used in connection with customer agreements, order forms, statements of work and technical solution descriptions to fully understand which solutions are included in the contract.

Overview

Taulia provides Software as a Service (SaaS) products (collectively the Taulia Platform). Millions of companies leverage these solutions to manage their business to business document processing and working capital goals and processes, and together these millions of companies form the Taulia Network. The Taulia Network is only open to Taulia customers and their trading partners they choose to invite.

The goal of this document is to describe the Taulia Products offered on the Taulia Platform.

The list of Taulia Products are:

Each is described in more detail below, with features and functions associated with each. All features and functions may be subject to usage and other commercial considerations.

Commercial Limits

Certain functionality may be subject to commercial limits or thresholds, in accordance with the customers commercial agreements. Monetary limits are measured in 12 month periods in base currency equivalents. The following commercial limits may apply:

Taulia Connect

Integrations

Taulia Connect provides integrations with customer systems of record including but not limited to: ERP, workflow, billing, accounting and finance systems. These integrations support the synchronisation of AR and AP data from customer systems to the Taulia Platform. Not all integrations support all documents and objects, please see product specific documentation for supported documents and objects.

Additional service fees may apply to setting up and testing such a connection.

Unless otherwise stated in the Order Form, each subscription to Taulia Connect includes one ERP connection of any type below. Any additional ERP connections may be subject to additional commercial agreements.

Taulia Receivable Integration with SAP Business Network

Taulia’s native integration with the SAP Business Network (SBN) enables customers to synchronise their receivables documents from the SBN directly to the Taulia Platform.

Taulia Add-on for SAP

The Taulia Add-on for SAP enables integration between SAP ERP systems and the Taulia Cloud Platform. Click here for the latest certification information. This Add-On supports the synchronisation of AR and AP data from the customers SAP ERP to the Taulia Platform.

Using API services built into the Add-on for SAP, Taulia is able to facilitate real-time connectivity and monitoring with customer SAP ERP systems. Taulia supports a variety of IT landscapes and connectivity architectures. Integration options are as follows:

  1. Taulia Polling Onsite Daemon (POD): This option leverages SAP Remote Function Call interfaces and uses Taulia’s proprietary middleware to manage inbound and outbound traffic between SAP and the Taulia cloud. The POD runs on JAVA and is installed in client infrastructure behind the firewall.
  2. Taulia Direct: This option leverages REST calls originating from within SAP to the Taulia Platform and allows for the following integration middleware options:
    • No middleware – Direct API calls between SAP and the Taulia Platform
    • SAP Process Integration/Process Orchestration (SAP PI/PO) – SAP PI system is the middleware. Installation of the Taulia PI adapter is required. The Taulia SAP Add-on constructs the outbound call to Taulia APIs and delivers through SAP PI/PO for outbound traffic monitoring. Mappings are built into the Taulia Add-on.
    • Alternate middleware – Support available for alternate middleware to broker communication between SAP and Taulia Platform. The Taulia SAP Add-on constructs the outbound call to Taulia APIs and delivers it to the middleware instance for outbound traffic monitoring.

SAP Integration Suite, managed gateway for spend management and SAP Business Network Gateway Add-on

The SAP Integration Suite, managed gateway for spend management and SAP Business Network (SISMG) add-on enables integration of customers’ AP data between SAP ERPs, the SAP Business Network and the Taulia Cloud Platform.

Using web services in the SAP SISMG add-on and the SAP SISMG platform, it will provide real time connectivity and monitoring to the Taulia platform. The SISMG add-on can be integrated to Taulia with the support of the SISMG platform.

Taulia Add-on for Oracle EBS

The Taulia add-on for Oracle EBS enables integration between Oracle Enterprise Business Suite and the Taulia Cloud Platform for real time connectivity and monitoring of AP data.

The add-on for Oracle EBS leverages rest services to connect to any REST enabled middleware within your IT landscape.

Taulia Connector for Accounting Systems

The Taulia Connector for Accounting Systems provides the ability to connect your Quickbooks or Netsuite accounting system to the Taulia Cloud Platform. The integration provides connectivity for real time AP and AR data exchange and monitoring to the Taulia Platform. There is no middleware or mapping required for this integration.

Taulia APIs

Direct Integration

Taulia APIs are designed around RESTful principles with predictable, resource-oriented URLs that are operated on using HTTP verbs and use HTTP response codes to indicate API errors. Built-in HTTP features can be understood by most HTTP clients. The API uses JSON for all requests and responses. API Authentication is performed through the use of an assigned API Key, Secret and client-generated signature.

Filed Based Integration

In many cases, the exchange of information between a customer’s ERP / accounting system(s) and the Taulia platform is best handled through a file-based exchange mechanism. This type of integration is supported using a cloud-based integration platform, the Taulia Connector. The Taulia Connector can be reached by a client (and vice-versa) using a number of different communication protocols such as SFTP, AS2, HTTP, and more. There are also multiple ways to authenticate with the Taulia Connector such as Key authentication, 2-way certificate authentication, oAuth, and others.

Many different file types are supported depending on the document / object being transferred and the target system for delivery. EDI, cXML, fixed-length formats, tab-delimited formats and XML are some of the most commonly used but a wide variety are supported in the connector.

Implementations using the connector are not self-service in nature, and all transformation rules from/to the Taulia API JSON representation from/to the Customer format are configured inside the connector by an integration consultant.

Buyer API

The Taulia Buyer API facilitates the exchange of information between the Taulia Platform and a buyer’s ERP system(s). Documents created in Taulia are queued for delivery and pickup by the client and documents from the client’s ERP system can be loaded and updated into Taulia. The Buyer API works mostly in an asynchronous manner. Documents sent into Taulia from the ERP are queued for processing and a ticketing system is used to track the status of submission and for identifying any errors in processing. Documents sent from Taulia to the ERP are queued and can be picked up as needed by the Client.

All AP objects and document types are supported in the Buyer API such as Supplier Master, Business Unit, Purchase Orders, Invoices, Payments, Early Payment Requests and others. Each document type supports the necessary inbound and outbound creation and update flows.

Supplier API

The Taulia Supplier API facilitates the exchange of information between the Taulia Platform and a customer’s AR data. Suppliers can automate many of the activities that are often performed directly in the UI. Suppliers can submit invoices, check invoice status and receive or confirm purchase orders. Suppliers manage failed document submissions via an email report that is delivered regularly for viewing all API-based transactions and troubleshooting any errors so failed documents can be resubmitted.

Account Management

Taulia Connect allows customers to invite other users to the Taulia Platform and manage their accounts. Customers can access analytics, view their synchronised documents and data, manage users and roles on their account, and monitor account activity.

The number of users the Customer can invite to access their account may be subject to commercial limits as stated in other agreements.

User Roles

Customers must appoint an Administrator for their Taulia Connect UI. Administrators can invite and manage access to the Taulia Platform through the User Manager. The following roles are available on the Taulia Connect UIs. Please reference support articles for specific permissions associated with each role. Some roles may only be available to customers which purchased specific Taulia products.

Customer AP focussed roles:
Customer AR focussed roles:

Language Support

Taulia Connect supports a number of languages. Click here for a list of Languages Supported

Authentication

Users must authenticate to the Taulia Platform with username and password combinations which comply with security best practices, or the company may setup SSO based authentication.

Two factor authentication (2FA) is available to users and can be set to be required for all users in the Taulia account by any Administrator on the account.

Taulia can support SAML 2.0 authentication-only single sign-on (SSO) for customer users. Taulia supports signing of the SAML response, but not the encryption of the response (because it is already transferred over a secured channel with SSL).  The logic to complete SSO is either Service initiated or IDP initiated.  In either case, a user’s credentials are internally confirmed and a SAML reply is constructed and signed privately.  That reply contains any number of data assertions that validate the user. Additional service fees may apply to setting up and testing an SSO integration.

For all user accounts associated with an integrated account, Taulia requires either 2FA authentication be mandated on the account, or a SSO identity provider is used. For other accounts which do not directly integrate or provide first party data (Suppliers) – each customer may choose whether to require 2FA on their account.

Document and Master Data Visibility

Customers may view their documents and master data uploaded to the Taulia Platform as part of Taulia Connect. Customers may view all of the documents and master data uploaded to Taulia by their company (First-Party Data) as well as certain documents and master data uploaded by their trading partners that have shared this information with them (Second-Party Data) via the web UI. This may include Receivable Documents (Sales Orders, Receivable Invoices, Credit Notes, and associated Payments), Payables Documents (Advanced Shipping Notices, Purchase Orders, Payables Invoices, Credit Notes and associated Payments. Document Visibility does not include creating, parsing, validating, signing, or transmitting documents between the counter-parties or any funder, those capabilities are described in the other Taulia Products. It also does not include being able to invite or share your First Party Data with others, that functionality is described in Taulia Collaboration.

The amount of documents and spend a customer may directly upload may be subject to commercial limits as stated in other agreements. There is no limit on the amount of Second-Party Data a customer may access.

Early Payment

Customers who have been offered early payments through Dynamic Discounting or Supply Chain Finance by another Customer on the Taulia Network may access and view these documents, master data, and early payment offers. Users can select individual, multiple, or all eligible invoices for early payment. The system presents the user with available payment days for the selected invoice(s), and shows the early payment amount(s) based on the payment date requested. Available early payment dates are determined by the funding source, payment method and if applicable, the configured payment calendar of the entity making the payment.

CashflowTM

Taulia Cashflow provides automated early payment of all eligible invoices based on configurable criteria. These criteria may include:

Customers may opt in or out of automated early payments, and may apply any of these Cashflow settings to a single customer or across multiple or all of their customers offering early payments via Taulia.

Cashplanner

Taulia Cashplanner provides customers with the ability to enter their cash needs by date and time, and understand what options are available to meet their cash flow needs. Cashplanner can consider accelerating available invoices across all available options, and gives customers a quick and most cost effective way to address their cash flow gaps.

Working Capital Scenario Planner

Taulia Working Capital Scenario Planner continuously analyzes Customers payable and receivable spend on the Taulia Platform to illustrate the range of possible working capital scenarios and the tradeoffs between them. Based on the current objectives of the organization including working capital release targets, available liquidity to fund early payments, expected return on invested capital (ROIC) and the upper and lower bounds of early payment rates offered to suppliers, the platform recommends early payment rates and funding source for in-scope suppliers, as well as estimates funding rates that could be available for outstanding receivables.

Scenario Planner uses public and proprietary sources to benchmark Cash Conversion Cycle metrics, helping clients understand if their payment and collection practices are setting them apart or holding them back as compared to peers. The planner highlights where a client is paying suppliers faster or slower than the suppliers’ industry DSO average, indicating areas where working capital might be unlocked.

The Scenario Planner compares several standard and custom scenarios (available at Taulia’s discretion) so Treasury teams can compare the tradeoffs between:

Working Capital Scenario planner requires customers to integrate and share their AR and AP invoices and entities with Taulia.

Taulia Receivables Finance – Base Edition

Taulia Receivables Finance – Base Edition allows customers to manage and execute a single receivable financing program with an approved Taulia selected funder. This includes the connection to and exchange of information with the Taulia selected Funder.

Indicative Funding Availability and Pricing

Taulia Customers can see which of their Customers (aka Debtor or Obligor) Taulia believes there is appetite for funding receivables for, and what an estimated pricing would be for each funder. This is a non-binding and non-committed availability and price.

Debtor Onboarding

If Taulia estimates there is funding availability, the Customer may apply for financing leveraging an online application, per Debtor.

Taulia provides automated 3rd party integrations to help the Customer fill out the application in an efficient manner.

This application is automatically matched to a corresponding funder at Taulia’s discretion, and the funding is approved/denied at the Funder’s discretion.

Advanced ERP Integration

In addition to the synchronisation of documents provided by Taulia Connect, the Taulia AR Financing – Base Advanced ERP Integration includes additional ERP features related to AR Financing.

If the Customer elects to receive early payment of an outstanding invoice in the Taulia UI, and the Funder approves this transaction, the Invoice and any associated documents are automatically updated appropriately based on the funding structure agreed with the Funder (Cash Dominion or Non-Cash Dominion)

This feature may not be available for all integration methods, and some configuration may be required to support setup and management of this feature.

Early Payment

Customers can see which receivable invoices are eligible for early payment along with corresponding pricing information (including withholding and funding payment buffer amounts), corresponding to the appropriate funder and their specific pricing and parameters. The simple UI combines pricing, appetite, and funder specific rules from various funders in a consistent and customer friendly user experience. Customers can elect to take early payment on individual invoices or groups of invoices or set up automated early payment acceptance based on a complex set of rules and criteria to match their needs. The early payment request is routed to the appropriate funder.

Taulia Receivables Finance – Premium Edition

Taulia Receivables Finance – Premium allows customers to manage and execute receivable financing programs with third party funders. This includes the connection to and exchange of information with any one of the Taulia supported Funders.

Advanced ERP Integration

In addition to the synchronisation of documents provided by Taulia Connect, the Taulia Receivables Finance – Premium Advanced ERP Integration includes additional ERP features related to AR Financing.

If the Customer elects to receive early payment of an outstanding invoice in the Taulia UI, and the Funder approves this transaction, the Invoice and any associated documents are automatically updated appropriately based on the funding structure agreed with the Funder (Cash Dominion or Non-Cash Dominion)

This feature may not be available for all integration methods, and some configuration may be required to support setup and management of this feature.

Multi-Funder Program Management and Connectivity

Taulia Receivables Finance – Premium leverages the Taulia Platform’s ability to connect and synchronise Accounts Receivable data into a normalised and validated data structure, and adds capabilities to seamlessly translate and structure this data with many different funders in single standard format, for credit evaluation, analysis, and funding

Taulia Receivables Finance – Premium, allows customers to have a single technical platform with multiple funding programs setup across many different funders and with various funding controls, and the invoice is automatically routed to the correct funder based on the program parameters (liquidity limits, currency, customer, business unit, etc). The system automatically reviews all receivable invoices to identify invoices that are eligible for early payment across the various funding programs. Taulia’s technology removes the need for clients to manage bank specific integrations or funding logic, and provides a standard and consistent way for them to obtain and manage many different funders.

Early Payment

Customers can see which receivable invoices are eligible for early payment along with corresponding pricing information (including withholding and funding payment buffer amounts), corresponding to the appropriate funder and their specific pricing and parameters. The simple UI combines pricing, funder appetite, and funder specific rules from various funders in a consistent and customer friendly user experience. Customers can elect to take early payment on individual invoices or groups of invoices or set up automated early payment acceptance based on a complex set of rules and criteria to match their needs. The early payment request is routed to the appropriate funder.

Repayment Calendar

Early payment offers are calculated based on the estimated repayment date by the customer, so long as that date matches a date where the funder accepts repayments. Taulia supports customers’ ability to setup and maintain their own custom payment calendar for use in this calculation.

Taulia Virtual Cards – Base Edition

Taulia’s Virtual Cards Solution offers a fully embedded and more secure option to a Buyer for payment while ensuring payment certainty to both the Buyer and Supplier. Taulia’s Virtual Cards Base edition offers a streamlined card issuance to enable Supplier payments and embedded payments reporting.

Embedded Payment

Connected with open accounts payables, ability to deliver payments via virtual cards directly to Suppliers.

Reporting

Reporting on card issuance and settlement status (e.g. settled vs. canceled) with the pre-selected issuers.

Taulia Virtual Cards – Premium Edition

Taulia’s Virtual Cards Solution offers a fully embedded and more secure option to a Buyer for payment while ensuring payment certainty to both the Buyer and Supplier. Taulia’s Virtual Cards Solution is offered in partnership with the leading credit card networks, which allow for Buyers to retain their current commercial bank (Issuer) and enables targeting the largest footprint of card accepting Suppliers.

The Taulia Virtual Cards Solution permits a Buyer to use a virtual credit cards issued by a credit card issuer (i.e. banks or other financial institutions licensed to issue credit cards) as a payment mechanism to its Suppliers for approved invoices. This is not a physical card solution. The virtual card is a unique card number generated for a set amount that is valid for a set time period and for a specific Supplier.

The Buyer is required to have a virtual card program with a commercial credit card Issuer who will work with Taulia to provide the virtual cards. The Supplier that will receive the virtual cards is required to be enabled for cards acceptance by either an Acquirer or Payment Service Provider. Taulia requests the issuance of a virtual cards by the Issuer, and virtual card details are communicated to the Buyer for transmission to the Supplier, or in certain countries may be communicated by Taulia directly to the Supplier or a third party acting on its behalf. The Supplier takes payment using the virtual card account details, and the payment is routed over the credit card network. Reconciliation data is then passed to Taulia from the credit card network, enabling Taulia to update the Buyer’s ERP with this information, and where allowed, to the Supplier.

Issuer Optionality

Based on integrated issuers partnered with Taulia, optionality for the Buyer to contract directly with an issuer and enable that card program within the Tualia platform.

Robust Reconciliation

Configuration optionality for automated general ledger movements based on card status, with additional tooling to reconcile statement data with issuing bank payments.

Intelligent Supplier Segmentation

Based on data segmentation from the Taulia platform, Supplier intelligence on card acceptance and reporting on outreach campaigns.

Taulia Dynamic Discounting – Base Edition

The Taulia Dynamic Discounting Base Edition solution allows organizations to offer their suppliers early payment of invoices in exchange for discounts. It is generally best suited for organizations looking to implement and self manage their own Dynamic Discounting programs.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements. All invoices for all suppliers invited to the platform will count towards the customers “Max Collaboration Spend”, regardless of whether early payment is offered or not.

Advanced ERP Integration

In addition to the synchronisation of documents provided by Taulia Connect, the Taulia Dynamic Discounting Advanced ERP Integration automatically updates the clients ERP when a Dynamic Discounting invoice is selected for early payment. All invoices and credit notes associated with the early payment are updated with the corresponding amount and updated due date.

This feature may not be available for all integration methods, and some configuration may be required to support setup and management of this feature.

Program Management & Rates

Customers can setup and manage early payment programs through the Taulia program management UI. They can create and manage groups of suppliers, and offer different discount pricing to each group. Rates can be setup to be based on benchmark rates or a fixed APR.

Payment Calendar

Early payment offers are based on the payment runs available from the client’s payment calendar. Customers can setup and manage their custom payment calendars aligned to when they make payments.

System Generated Credit Notes for Early Payment Discount

In some business scenarios, Taulia may provide a system generated credit note for the early payment discount which can be shared with suppliers to facilitate their reconciliation and tax reporting. Format and content of the credit note is dependent on client configuration, jurisdictional invoicing model, and Taulia support in that jurisdiction.

Taulia Dynamic Discounting – Premium Edition

The Taulia Dynamic Discounting Premium Edition solution allows organizations to offer their suppliers early payment of invoices in exchange for discounts. This solution includes all the functionality of the Taulia Dynamic Discounting Base Edition, but also adds additional technology and business services for enterprise clients to manage a robust, global dynamic discounting program.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements. All invoices for all suppliers invited to the platform will count towards the customers “Max Collaboration Spend”, regardless of whether early payment is offered or not.

Liquidity Controls

Clients are able to establish daily liquidity limits for their programs. If the discounted amount of early payments requested by suppliers on any day collectively exceeds the liquidity limit, the individual early payment request that breaches the liquidity limit will be rejected and no more early payment offers will be made until the following day. Use of Liquidity Controls is limited to certain business and technical scenarios.

Credit Note Handling

Taulia’s robust solution for credit note handling can maximize the value of early payments offered to suppliers, while protecting clients from a credit balance with their supplier.

There are various credit note matching algorithms available. Use of Credit Note Netting is limited to certain business and technical scenarios.

Supplier Communication Campaigns

In order to gain full adoption of the Taulia platform and maximize discount adoption, it’s important that large organizations regularly communicate the new solution to their suppliers. Taulia’s Supplier Communication Campaigns help customers create tailored and specific messaging to announce the availability of the Taulia platform to suppliers and encourage enrollment with Suppliers.

Supplier Success

Taulia’s Supplier Success team provides a personalized approach to ensure suppliers derive maximum value from participating in a dynamic discounting program. This service is important to driving adoption and achieving mutually beneficial outcomes for both buyers and suppliers. This service may target a subset of all suppliers and the suppliers in scope are decided at Taulia’s discretion.

Our supplier success solution uses technology and a team of finance professionals to engage directly with suppliers to:

This comprehensive, technology-driven approach ensures seamless program participation, accelerates supplier onboarding, and maximizes the financial benefits for all parties involved.

Program Management Services

For customers seeking a fully managed solution, Taulia offers comprehensive Program Management Services. With this solution, our team takes on the operational responsibility of managing the dynamic discounting program on behalf of the buyer.

Customers provide their program goals and align with their Taulia account team on overall targets, such as desired return on cash, cash deployment thresholds, supplier prioritization, and min/max discount rates. From there, Taulia manages the end-to-end execution, including:

This option empowers customers to achieve optimal results with minimal effort, leveraging Taulia’s expertise and technology to drive performance and program success.

Enhanced Early Payment Discount Terms

In addition to offering early payments on invoices which are setup with a net payment term, there are options for facilitating early payments on invoices which use traditional discount payment terms. With these configurations, the discounts are based on annualized interest rates computed using the discount rate on the nominal payment term. Suppliers assigned by the client to one of these options do not need to request early payments. Instead, once the invoice is approved and posted, the invoice will automatically be paid in the earliest payment run possible based on the defined payment schedule. Discounts are automatically calculated and applied when paid. Suppliers may also be offered an opportunity to request early payment before or after the defined discount period.

Taulia Supply Chain Finance – Base Edition

Taulia SCF enables clients to include suppliers in a supply chain finance program financed by a third party (or parties). Through automation, technology, and business processes Taulia supports clients in maintaining healthy financial supply chains by enabling their suppliers to access efficient liquidity.

It is generally best suited for organizations looking to implement and self manage their own financing programs. Funding for Taulia SCF Base Edition is to be provided by a funder at Taulia’s sole discretion.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements. All invoices for all suppliers the buyer invites to the platform will count towards the customers “Max Collaboration Spend”, regardless of whether early payment is offered or not.

Advanced ERP Integration

In addition to the synchronisation of documents provided by Taulia Connect, the Taulia SCF Advanced ERP Integration includes additional features related to SCF. In order to maintain the integrity of the invoice data and approved amount related to SCF early payments, the client signs key data fields in the integration with Taulia. The invoice signature is then verified throughout the early payment and funding process as part of third party financing.

Similarly, bank account information (managed and provided by the client ERP and standard master data management processes) is signed by the client as part of the master data integration. The signature is checked at all critical steps in the early payment and funding process to confirm that key bank account data is current and has not been changed during the lifecycle of the early payment request and subsequent early payment.

In addition, the integration automatically updates the clients ERP when a Supply Chain Finance invoice is accelerated. All invoices and credit notes associated with the early payment are updated to be associated with the alternative payee associated with the Funder.

This feature may not be available for all integration methods, and some configuration may be required to support setup and management of this feature.

Program Management

Customers can designate which suppliers are eligible for SCF through the Taulia program management UI. They can easily add or remove suppliers from SCF scope. Customers cannot set rates for SCF funded early payment offers, as these are set by Taulia.

Taulia Supply Chain Finance – Premium Edition

Taulia SCF enables clients to include suppliers in a supply chain finance program financed by a third party (or parties). Through automation, technology, and business processes Taulia supports clients in maintaining healthy financial supply chains by enabling their suppliers to access efficient liquidity.

This solution includes all the functionality of the Taulia Supply Chain Finance Base Edition, but also adds additional technology and business services for enterprise clients to manage a robust, global dynamic discounting program. Funding for Taulia SCF Premium Edition is to be provided by any of Taulia’s supported funders for a given jurisdiction and program, where Taulia will make reasonable efforts to incorporate Customer’s funding preferences.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements. All invoices for all suppliers the buyer invites to the platform will count towards the customers “Max Collaboration Spend”, regardless of whether early payment is offered or not.

Credit Note Handling

Taulia’s robust solution for credit note handling can maximise the value of early payments offered to suppliers, while protecting clients from a credit balance with their supplier.

There are various credit note matching algorithms available. Use of Credit Note Netting is limited to certain business and technical scenarios.

Repayment Calendar

Early payment offers are calculated based on the estimated repayment date by the customer, so long as that date matches a date where the funder accepts repayments. Taulia supports customers’ ability to set up and maintain their own custom payment calendar for use in this calculation.

Prefunding (Maturity) Report

Taulia delivers an automated, daily prefunding report to designated users to allow clients to easily reconcile their payment run to the amounts due to funder(s). Report is available at the client level or the business unit level and can be delivered up to 15 days before the invoice due date (maturity date).

Working Capital Measurement Dashboard

Users can login to Taulia to see flexible analytic tools to measure and analyze the working capital impacts of terms adjustments, early payment programs, and other payment practices.

Taulia customers can use the data obtained from the Working Capital Measure to comply with U.S. GAAP disclosure requirements for SCF.

Supplier Success

Taulia’s Supplier Success team provides a personalized approach to ensure suppliers derive maximum value from participating in a SCF program. This service is important to driving adoption and achieving mutually beneficial outcomes for both buyers and suppliers. This service may target a subset of all suppliers and the suppliers in scope are decided at Taulia’s discretion.

Our supplier success solution uses technology and a team of finance professionals to engage directly with suppliers to:

This comprehensive, technology-driven approach ensures seamless program participation, accelerates supplier onboarding, and maximizes the financial benefits for all parties involved.

Supplier Management – Base Edition

Taulia’s Supplier Management – Base Edition is designed to help customers easily communicate to their suppliers. It allows for customers to easily communicate relevant messages one way to their suppliers through Announcements and Custom FAQ articles hosted on the Taulia Portal.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements.

Supplier Announcements

Taulia Supplier Announcements provides tools for clients to communicate with all or a subset of suppliers through messages posted in the suppliers UI. These messages can be banner-style announcements displayed over a configured range of dates or specific messages requiring acknowledgement by each supplier.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements. The invoices for all suppliers invited by the Buyer to the platform will count towards the “Max Collaboration Spend”.

Custom FAQ Articles

Taulia Custom FAQ Articles allows customers on Taulia to publish custom content to their Suppliers on Taulia. Customers can use this to answer questions to their suppliers about their specific and unique workflow steps. Customers can update the content shown to their suppliers through the Taulia Platform.

Supplier Management – Premium Edition

Taulia’s Supplier Management Premium Edition is designed to help enterprise customers easily and efficiently receive two way communication and master data management with their supplier base. It is the ideal solution for large organisations to easily communicate with their suppliers and keep their supplier information data accurate. In addition to the features listed in Supplier Management – Base Addition, it also includes the following features and functionality.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements.

Supplier Launch

Suppliers who are not yet doing business with the client can be invited to submit their own vendor master details through Taulia Supplier Launch.

A client user invites a prospect supplier to submit their information. During the invitation step, the client user enters the supplier company name, contact details, and company codes relevant to the prospective supplier. This dispatches an email with a unique link to the Supplier Launch interface where the supplier will input or update their contact details, bank account and Tax ID information. Available tax types dynamically update depending on the Tax ID Country selected. Attachments can be required based on the document upload settings selected by the client. Additionally, clients can configure additional custom information to collect from the supplier and use in their onboarding process.

Client’s users can review invited suppliers’ status within the Supplier Launch interface. After a supplier has completed the required information, the application is queued for approval. All the details submitted by the supplier can be reviewed within the UI. The client has the option to reject the supplier’s information, in which case it is sent back to the supplier to correct or provide additional details as requested. Once approved, the new supplier’s information is pushed to the client’s ERP system where it is used to create a new vendor master record. When this new vendor master record is subsequently transferred to the Taulia platform, the supplier is automatically enrolled and able to begin transacting.

Supplier Information Management

Taulia Supplier Information Management (SIM) allows suppliers to view and/or change their Address, Bank Accounts, Tax Identifiers, Contacts and/or Certificates. Clients can configure SIM to require attachments with particular change requests such as utility bills for Address change requests, bank statements for Bank Account requests and tax documents for Tax ID changes.

Configuration options dictate which of these changes are transmitted into the ERP and whether those updates are committed automatically or require approval by any of the client’s authorized users.

Supplier Initiated Requests

Change requests submitted by suppliers are sent to the client’s ERP system for review before the change is committed to the vendor master record. A message can be sent to the supplier for clarification and attachments can be displayed to review back up information.

For Bank Account changes submitted by Suppliers, Customers can login to Taulia to see a fraud risk score. This score weighs factors such as the Suppliers login behavior, bank account change history, and IP Address history to help Customers review and assess the risk related to a bank account change request. Taulia does not take responsibility for the validity of the bank account change, customers must always use their own internal process to validate bank account change requests, but Taulia’s intent is to help customers assess risk and do that validation process in the most efficient way possible.

Client Initiated Requests

When an update is made to a Vendor Master Record in the ERP it can be enabled for bi-directional feedback prompting the supplier to confirm or edit.

Notification is sent to the supplier and will require acceptance, allowing the supplier the opportunity to edit the change. Any changes made by the supplier are transferred to the ERP for review and approval. This process loops until both the supplier and client approve all changes.

Supplier Messaging

Taulia Document Messaging creates threaded communication to address questions around Invoice or PO documents between AP teams and suppliers. This creates an efficient method of communication between the supplier UI and the client’s ERP system. It also provides both companies the benefit of an enduring historical record of all communications associated with each document.

Sustainable Supplier Financing

Taulia’s Sustainable Supplier Financing (SSF) product allows customers to leverage certified qualifications of the suppliers (Women or Minority Owned business, Small business, et. al.) or ESG score from a recognized agency (EcoVadis, Sustainalytics, et. al.) as a criteria in determining their supplier pricing for their Dynamic Discounting or Supply Chain Financing program.

SSF requires the customer to also purchase a Premium version of Dynamic Discounting or Supply Chain Finance.

Customers may need to purchase access to the data provider independently. Taulia currently supports integration with EcoVadis, and any other providers are subject to Taulia review and approval.

Financial Supply Chain Analytics

Financial Supply Chain Analytics provides insights into the end-to-end processes involving procure-to-pay, working capital management, and order-to-cash and their impacts on the financial supply chain.

The solution includes data visualizations that highlight the availability of early payments across segments of the supply chain; helping identify business units, geographies and supplier groups that are (and are not) being offered early payments. The tool recommends specific actions to improve the availability of liquidity to all suppliers. Taulia’s machine learning early payment predictions help clients focus their efforts on the processes most likely to improve the financial health of their suppliers.

The dashboard also shows the average payment terms on all invoices and their average approval time so stakeholders can understand how their approval workflow impacts the financing available to their suppliers.

The tool visualizes supplier payment terms according to: the vendor master payment terms, the average invoice term, the effective payment term (early or late), and the organizations agreed upon target payment terms. This helps clients achieve their working capital goals by ensuring they are paying invoices on-time (or early), in accordance with the payment term on the vendor master record and in compliance with any applicable jurisdictional late payment directives.

Payment Term Campaign Manager

The Payment Term Campaign Manager product provides clients the ability to seamlessly offer suppliers new or improved payment terms and automatically update their payment terms in their ERP Vendor Master.

During a terms change campaign, clients have the option of updating all of the suppliers open Purchase Orders with the new Dynamic Payment Term. Payment terms can also be maintained at the Purchase Organization level and can be updated automatically with the new Dynamic Payment Terms (note: this will only work if assignment of Purchase Organization to Company Code is completed in the SAP configuration).

Taulia provides two ways to communicate Modified Payment Term offers to suppliers, requiring suppliers to opt-in or opt-out.

Use of this product is limited to certain business and technical scenarios.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements. The invoices for all suppliers invited by the Buyer to the platform will count towards the “Max Collaboration Spend”.

Taulia Inventory

Taulia’s Inventory solution enables supply chain assurance and inventory optimization by owning goods in transit or in a warehouse to provide buffer stocks for immediate production needs or to fill customer orders. This helps suppliers to participate in client driven consignment or vendor managed inventory programs via Taulia’s solution and provide on-time supply assurance without the additional working capital burden.

Inbound (Procurement)

Taulia’s Inventory solution will:

Taulia’s solution enables the client (buyer) to have safety stocks of inventory held nearby and postpone delivery until actively needed in production. The solution provides assurance of supply without added working capital burden.

Outbound (Sales/Distribution)

Taulia’s Inventory solution will:

Taulia’s solution provides sales and distribution options for clients to meet the inventory staging, delivery and working capital requirements of creditworthy customers.

Document Purchase Order Collaboration

Document Purchase Order Collaboration allows Customers to communicate and collaborate on Purchase Orders (POs) with other clients on the Taulia Network in an efficient and automated way.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, as stated in other agreements. The invoices for all suppliers invited by the Buyer to the platform will count towards the “Max Collaboration Spend”.

PO Delivery

PO Delivery allows Customers to send POs to their suppliers on the Taulia Network. It allows their suppliers to receive an extract of new PO data via sFTP or similar file transport mechanism. PO files can be delivered in EDI or XML document formats. PO images and attachments are available via the platform UI.

Certain PO changes can also be distributed to the supplier via file transfer. Changes that trigger a PO distribution are quantity, price, delivery date, added line, and/or deleted line.

Taulia sends new PO data via EDI 850 and PO change data via EDI 860 transactions. PO changes can also be viewed in the platform UI.

PO Confirmation

PO Confirmation allows Customers to have their suppliers on the Taulia Network acknowledge receipt of a new PO and confirm the items ordered are available for delivery by the date requested. Suppliers can confirm data on the PO such as quantity, price and delivery dates for all line items. If these values are updated on the order, the PO may be put up for confirmation again.

In addition to confirmations performed via the platform UI, suppliers can be configured to deliver PO confirmations via EDI 855. All client PO confirmation settings and validations will be respected by both platform UI and EDI methods.

Advance Shipping Notification

ASNs serve to notify the client of the impending delivery of an ordered item. While multiple ASN submissions for a particular PO are possible, suggested quantity will be reduced by the amount previously submitted on prior ASNs.

Access to this functionality allows Customers to be able to allow their Suppliers to enter information such as the carrier, estimated delivery date and delivered quantity (if different from the PO) for each item on the ASN. ASN functionality is available via the platform UI.

Document Delivery

Taulia Document Delivery provides efficient self-service, email submission and system-to-system connectivity between transacting parties to facilitate invoice creation, parsing, business rule and jurisdictional content validation and document archiving.

Customers may purchase this solution to allow their Suppliers to have multiple invoice submission options and are guided to the best solution based on their needs and capabilities. Clients get a clean stream of invoices directly into their ERP or workflow system. AP Teams can add custom fields to facilitate their approval processes and the Taulia platform enforces standard and custom validation rules including pricing tolerances and tax treatments as well as other legal and regulatory requirements.

Taulia processes supplier invoice data across multiple channels and formats into the client’s data structure. The system performs business validations, instructing suppliers to make corrections as needed, and then transmits the validated results to the client’s ERP or workflow system.

This functionality may be subject to commercial limits in accordance with the “Max Collaboration Spend”, and a per document fee, as stated in other agreements.

Document Submission Methods

Taulia offers a number of submission methods so suppliers can select the channel best suited to their AR team. Taulia processes these invoices using technology most applicable to the incoming document format. The platform engages suppliers, clients and/or authorized third parties to help resolve incomplete or incorrect data.

Suppliers may select from the following submission methods:

Document Parsing Methods

Taulia parses and captures data based on the submission method:

Parsing via PDF template extraction

Taulia PDF template extraction leverages supplier-specific templates to capture data from the PDF based on page location, labels and other mapping techniques.

Parsing via Machine Learning

Taulia Machine Learning invoice parsing leverages the best available machine learning tools to build data capture models. The solution uses an OCR engine to extract data from a growing list of formats including machine-generated PDFs, scanned image PDFs, TIFFs, and others.

Parsing via EDI template extraction

EDI Mapping establishes a direct integration with a supplier’s accounting system, allowing suppliers to submit invoices to their customer through EDI, CSV, XML, and other formats. The invoices are sent using one of a variety of methods: FTP, sFTP, AS2, Email, and others.

Exception handling

The Taulia platform optimizes data capture accuracy. But there will still be times where corrections are required due to missing data or validation failures. The platform’s exception handling process draws on Taulia’s expertise in facilitating collaboration between clients and their suppliers. Exception handling is also based on the submission method:

Invoice Images and Supporting Documents

Taulia renders an image of the submitted invoice in a PDF format (TIFF support optional). For those scenarios where Taulia is creating the legal copy, suppliers can extract the invoice copy as needed for their own record keeping.

Clients can offer the ability (or requirement) to attach supporting documents to invoices. Portal-based virus scanning is available to prevent suppliers from submitting corrupted documents to the ERP system. Taulia will transfer images/attachments uploaded during invoice submission into the client’s ERP or workflow system.

Business Process Mapping

Taulia builds custom mapping solutions where a supplier’s invoicing process does not directly match the client’s approval requirements. This might include unit of measure translations (e.g. supplier invoices in pieces but client’s Purchase Order is in cases) and other process related mismatches. This service is offered for email and EDI invoices only and is billed on time and materials.

Document Compliance Services

In addition to data capture services, Taulia offers regulatory and tax compliance services in specific jurisdictions.

There are a growing number of jurisdictions that enforce legal requirements around the creation, content, transmission, processing and archiving of invoice documents. There are requirements applicable to each counterparty transacting. In all cases, each transacting company remains solely responsible for acquiring all legal and regulatory advice and counsel necessary to confirm that invoices submitted by any means (Taulia or other) meet the national and local regulatory requirements for the applicable jurisdiction.

Taulia offers compliance services for both Post Audit and Clearance models. In addition, some hybrid models have been adopted where enhanced reporting is required. Taulia aims to provide flexible compliance services that fulfill clients’ legal and regulatory requirements while meeting the business process needs of both clients and suppliers.

These services may include creation, signing and validation of a legal invoice on behalf of the supplier or validation of a digitally signed document created and submitted by the supplier. These options are determined by the requirements of the country in question and preferences of the client and supplier. Clients can enable or disable invoice creation or validation in any country based on their business processes and preferences.

In some clearance countries, the receipt of payment on an invoice must be documented by the supplier and communicated to their client. Where available, suppliers can upload this payment receipt in the Taulia UI and attach it to the payment document of a paid tax clearance invoice. The payment receipt will be validated and sent to the client’s ERP system as an attachment to the payment document.

Taulia enforces both regulatory and client custom validation rules and partners with tax compliance advisors and service providers to support a variety of signing and validation flows to ensure authenticity and integrity of the document while complying with applicable laws.

This functionality may be subject to commercial limits, and a per document fee, as stated in other agreements.